Archives

NIM provides studios with a system for logging all facility archives. The main difference betwee Archives and Media is that Media is logged against a single job and Archives can contain multiple jobs.

_images/nim_archives.png

To access Archives click on the Studio / Archives section of the Main Menu.

The Archives panel is loaded with three sections:
  • Archive Grid
  • Archive Info
  • Archive Jobs
  • Archive Tracking

Archive Grid

The Archive grid displays all individual Archive items logged in NIM.

_images/nim_archives_grid.png

To add a new Archive item click the nim_add_button_blue button at the top right of the Archive Grid.

A new Archive item will be created and appear in the Archive Info panel. All Archive items created in the Archive panel will only be accessible in the Archive panel.

To see the details of an existing Archive item, click on the item in the Archive Grid and the corresponding Archive details will be loaded in the Archive Info panel.

To search for a specific job within Archives enter the Job Number or Job Name in the Archive Grid search box to the left of the nim_add_button_blue button.

Archive Info

The Archive Info panel displays all relevant information pertaining to the Archive item.

_images/nim_archives_info.png

To modify a Archive item click the nim_edit_button button at the top right of the Archive Info panel.

Archive IDs are generated in this format: A_YEAR_INDEX

Options include:
  • Year - The year for the archive.
  • ID - A unique ID index to assign the Archive
  • Name - The name for the Archive
  • Location - A description of the Archive’s location
  • Description - A brief description of the Archive
  • User - The user logging the Archive
    This value is automatically assigned
  • Date - The date the Archive was initially logged
    This value is automatically assigned
  • Media Type - A dropdown to select the type of media
    This dropdown is populated by the Media Types list defined in the Admin section of **NIM*.
  • Free Space - The amount of free space remaining on the media (if applicable)

Archive Jobs

Multiple jobs can be logged to an archive item. The job information displayed is the information associated with the Archive item currently displayed in the Archives Info panel.

Click on the Jobs tab to load the Archive Jobs panel. (This panel is loaded by default.)

_images/nim_archives_jobs.png

To log a Job on an Archive click the nim_add_button button at the top right of the Archive Jobs panel.

A new Job item is added to the panel.

To edit the job information click the nim_edit_button button at the right of the job info row.

_images/nim_archives_jobs_edit.png
Editable options include:
  • Job - The job selected from a dropdown of all NIM jobs.
    The job name or number can be typed in the dropbox search field to narrow down the list
  • User - The user logging in the job archive
  • Host - The host system the archive is from
    This dropdown is populated from the Hosts list in the Admin section of **NIM*
  • Description - A brief description of the job archive
  • Date - The date of shipment (if applicable)

Click the nim_accept_button button to save the changes.

Archive Tracking

The location of Archives can be tracked using the Archives Tracking panel. The tracking information displayed is the information associated with the Archives item currently displayed in the Archive Info panel.

Click on the Tracking tab to load the Archive Tracking panel.

_images/nim_archives_tracking.png

To add new tracking information click the nim_add_button button at the top right of the Archive Tracking panel.

A new Tracking item is added to the panel and is automatically set as Checked IN.

To edit the tracking information click the nim_edit_button button at the right of the tracking info row.

Editable options include:
  • Check - (IN / OUT) Is the media item being checked IN or OUT
    This value toggles itself by default according to the last entries status eg. if the last tracking item was checked IN, then next entry will automatically be checked OUT. This can be overridden from the dropdown.
  • Tracked By - The user tracking the information
    By default this is assigned to the person creating the tracking information
  • Recieved From - The person/place/company the media was received from (if applicable)
  • Shipped To - The person/place/company the media was shipped to (if applicable)
  • Currier - The currier that was used for shipping (if applicable)
  • Tracking # - The tracking number supplied by the currier (if applicable)
  • Confirmed - (YES/NO) Has the shipment been confirmed as sent or received
  • Date - The date of shipment (if applicable)

Click the nim_accept_button button to save the changes.