Task Edit

There are three locations that allow users to edit tasks.

  • Asset/Shot List View
  • Asset/Shot Task Grid View
  • Task Scheduling

Asset/Shot List View

To edit a task from the Asset/Shot List View, click on the Task in the Tasks column.

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This will load the Task Details panel.

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Be default a task is not assigned to a user and has no status. By default current date will be used for the assignment date and the deadline.

To edit the Task click on the nim_edit_button in the Task Details panel.

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Options available to edit are:

  • Task - The dropdown contains a list of task types.
    • This is generated from the Task Types list set in Admin / Tasks / Task Types.
  • Artist - The artist to be assigned to this task.
    • The list contains all users that are assigned to the job crew.
  • Description - A brief description of the task.
  • Start - The date and time that the task is scheduled to start.
  • End - The date and time that the task is scheduled to end.
  • Estimated Hours - The estimated number of hours that will be spent on this task.
  • Status - The current status of the task.
    • This is generated from the Task Status list set in Admin / Tasks / Status.

In addition to these settings, there are three tabs at the bottom of each task.

  • Notes
  • Dailies
  • Renders
_images/nim_task_details_tabs.png

Notes

The Notes tab contains the list of notes added directly to the selected task. When loading Task Details, the Notes tab is selected by default.

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A full list of notes that have been added to the task appears along with the user that submitted the note.

To add a note click the ADD NOTE button. A blank text box will appear to enter the note.

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Click the nim_accept_button button to save the note. The note will now appear in the asset notes list.

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Mark Note Addressed

To mark a note as addressed, click on the nim_addressed_button button at the top right of the note. This will mark the note with a check mark to indicate the note has been addressed. nim_isaddressed_button

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Reply to Note

To reply to a note, click on the nim_reply_button button. A reply window will open allowing the user to enter a nested reply. Click the checkbox below the input field to save your reply, or the cancel button to cancel it.

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Embeded Media

In addition to text, notes can contain visual reference to embeded online content. In the example below a Vimeo embeded link is entered as the body of the note. Once saved the video will appear inline with the rest of the notes.

Example:

_images/nim_task_note_embeded_text.png

_images/nim_task_note_embeded_video.png

Review

Review items are media consisting of movies, still frames, and PDFs that can be added to a Task for markup and review.

Review items can be added to a task several ways:

  • Direct Upload using the Upload Review button
  • Using the API
  • Automatically from Drafts created by the Thinkbox Software - Deadline Pipeline Integration.
_images/nim_task_dailies.png

Upload a review item manually by clicking on the Upload File button. You will be presented with a file browser to select a local file to upload.

You can also drag and drop files directly from the desktop to this area. When dragging, the area that you can drop on is illuminated.

Uploaded files that do not meet the maximum size and codec requirements will be automatically converted to the proper size and format needed for NIM Review. The maximum size for movie and still images can be set in the Admin/Review section of NIM.

Detailed information on Review is explained in the Review section of the documentation.

Renders

The Renders tab tracks information related to renders manually added by users or automatically added from the NIM API or Deadline Pipeline Integration.

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Click the ADD RENDER button in the Renders Tab to manually add a render.

Click the VIEW ALL ELEMENTS to view all elements of all renders on the selected task. Each RENDER consists of one or more ELEMENTs.

Note

When using Deadline’s Pipeline Integration, or a post render script from any render manager calling the NIM API, each render job can be automatically logged as a render and each render layer of a single job can be added as an ELEMENT to the render. Additionally, proxy movies of the renders can be uploaded as review items and associated with the render.

Detailed information about Renders is explained in the Renders section of the documentation.

Detailed information about Elements is explained in the Elements section of the documentation.

Asset & Shot Task Grid View

To access the asset or shot Task Grid View, navigate to the asset or shot Grid View, then click the Tasks button in the top bar.

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In this view, clicking a row will load the task details panel. The details panel behaves the same as described above in the Asset/Shot List View section.

Task Scheduling

Tasks can be created and edited directly from within the Task Scheduler.

The tasks can be sorted by:

  • Title
  • Start Date
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To edit a task double click on the task from the task tree, or double click on the task bar in the timeline. The task editing window will appear. Available options are:

  • Task Type - Selects the task type.
  • Artist - Selects the artist for the task.
  • Task Status - Sets the status for the current task.
  • Description - A brief description of the task.
  • Start - Defines the start date of the task.
  • End - Defines the end date of the task.
  • Estimated Hours - The number of hours estimated for this task.
  • Actual Hours - The number of timecard hours that have been assigned to this task.
  • Complete - A percentage of task completion. This is calculated by comparing actual hours to estimated hours. If actual hours exceed estimated hours, this completion percentage will rise above 100%. This completion percentage is reflected in the visual representation of each task in the gantt chart. The green portion of a task represents its completion percentage. If it rises above 100%, the red portion represents the amount beyond 100%.
_images/nim_task_schedule_add.png

To save any changes click the SAVE button at the bottom of the edit window.

To delete the task, click on the DELETE button at the bottom of the edit window.

Task Filters

Tasks on the timeline can be filtered by task type and assigned user. If there are unassigned tasks on the timeline, you can search by Unassigned to identify those items.

There are two filter modes:

  • Highlight - Highlights the items matching the filter parameters in context of the other tasks on the timeline
  • Solo - Displays only those tasks matching the filter parameters on the timeline.
_images/nim_task_schedule_filter_highlight.png

Multiple filter items can be selected and the Throughput chart will be updated to reflect the matching items.

Task Charts

The top of the Task Schedule view has buttons to display charts for Task Per Day as well as Burn Rate.

Tasks Per Day

The Tasks Per Day graph displays the total number of tasks for a given day based on the start and end date of each task.

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Burn Rate

The Burn Rate chart displays the total amount of estimated time for all tasks minus the amount of time entered per assigned task on timecards. This view effectively displays the total amount of progression towards an end date on any given job and the rate at which the tasks are achieved. Spikes in a burn rate chart can be indiciate of work order changes where addtional tasks are added to a project or overloading a schedule during a particular time frame.

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Detailed information about Task Scheduling can be found in the Task Scheduling section of the documentation.