Expense Overview

Expenses are used to track objects or services that were paid for directly and attributable to a job. Expenses additionally include the option to add a credit for any item that may have been refunded. In job actualization, expenses entered here are actualized against expense line items from awarded bids. Expenses are organized by expense types defined in the administrative section of NIM.

_images/nim5_job_expenses.png

For more information on defining expense types, please refer to the Expense Types section of the documentation. Job expenses are accessible from the Production > Expenses menu.

Note

To track expenses that are not attributable directly to a job, but are for the company, consider creating a “Studio” or “Overhead” job which holds all items that the company owns.

Filters

Expense Types

The expense grid is filterable by type using the expense type dropdown in the toolbar. By default all expense types are shown.

_images/nim5_job_expenses_toolbar.png

Column Filters

_images/nim5_job_expenses_column_filter.png

Filtering by grid column menus provides access to more complex filtering options per column. Column filters can be used in conjunction with the other filters to create more refined filter rules.

To filter the expense grid by a column menu, click the down arrow to the right of the column header and select your filter options from the Filter menu

Export to Excel

_images/nim5_job_expenses_excel.png

The expense grid can be exported to Excel using the Export to Excel button at the top right of the expense grid toolbar.

Any filters that have been applied to the grid will be respected in the export.

Adding Expenses

To add a new expense, click the nim_add_button_blue button at the top right of the expense toolbar. The expense info panel will appear and you can enter the details. When done click the Save button at the bottom of the info panel to save your changes. Click the Cancel button to return to the grid without creating a new expense.

Available options include:

Date

The date to associate with the expense.

Expense Type

This is the expense type that should be associated with the expense.

Transaction Type

Options are Debit or Credit. A debit transaction is money paid and a credit transaction is incoming money. An example of a credit transaction may be the return of an item.

Company

The entity the expense was paid to or where the credit was received from.

Description

A brief description of the expense.

Currency

The currency of the expense value. (Defaults to the Job Currency.)

Value

The value of the expense.

Method

The payment method used.

Location

The location of the expense.

Third Party Cost

Flags this expense as a third party cost. Expenses can be bid for as third party costs when creating a bid in NIM, and third party costs will be grouped separately in Actuals.

Editing Expenses

_images/nim5_job_expenses_info.png

To edit an expense item, click on a row from the grid to load the expense item info panel.

Click on the ellipsis menu in the expense item info panel and choose “Edit”.

Make the necessary changes and click the “Save” button at the bottom of the info panel to save your changes.

Click the cancel button to return to the view mode without saving changes.

Deleting Expenses

Delete an expense item entry by selecting the expense item from the grid, clicking the ellipsis menu in the expense item panel, and selecting “Delete”. You will be prompted to confirm deletion of the expense item.