Job List

Jobs are the hub of NIM and a starting point for any new project. They act as a parent to all related information including bids, expenses, invoices, timecards, tasks, files, and more.

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The full list of jobs is avialable via Studio > Job List from the Main Menu or press the nim_joblist_button button from the NIM toolbar.

Filters

The job list supports quick search, column menu, as well as job status filtering by the job status dropdown.

Column Filters

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Filtering by grid column menus provides access to more complex filtering options per column. Column filters can be used in conjunction with the other filters to create more refined filter rules.

To filter the job list by a column menu, click the down arrow to the right of the column header and select your filter options from the Filter menu.

Job Status

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Jobs can be filtered by the job status dropdown located at the top right of the job list toolbar.

Filtering by job status will limit all items in the list to match the currently selected status.

Reset Filters

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Job list filters are saved between sessions. To reset all filter parameters at once, click the Reset Filters button that will appear when filters are actively applied.

Column Ordering

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The columns of the grid can be ordered to present the information as you see fit. To reorder the columns in a grid, click on a column header and drag it to the new desired location. Drop the column header over its new position to set its location.

Export to Excel

The job grid can be exported to Excel using the Export to Excel ellipsis menu option. Any filters that have been applied to the grid will be respected in the export.

Add a Job

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To create a new job, click the nim_add_button_blue button at the top right of the job list window to add a new job. The job will be added to the job list and the job info panel will open. You can now enter information for the new job.

A new job number is automatically generated for each job using the selected job number template.

  • The default job number template is automatically applied but a new template can be selected.

  • You can manually override the job number in the job info panel or in the job configuration.

Job information can be filled out here in the job info panel, or after the job is created from the job overview.

When done click the Save button at the bottom of the info panel to save your changes.

When adding a new job, it is immediately created to reserve the job number. If you wish to cancel the creation, click the Cancel button and then click the ellipsis menu and select Delete. You will be prompted to confirm deletion of the job.

Note

When deleting a job, the job and all of its related items are not immediately deleted. Instead they are moved to a “Deleted” section in Admin > Jobs, where all of the job information can be recovered at a later time. Deleted jobs can also be permanently deleted from the Admin view.

Available options include:

Number Template

Select the job number template to be used for the job

Number

This is the automatically generated job number per the selected number template pattern. The job number can be manually overridden, however any manual entry will need to adhere to the selected number template pattern.

Name

The name of the job. This name appears throughout NIM whenever a job is referenced and in the NIM connectors.

Description

A brief description of the job.

Color

Color used for assocatied events on the scheduler when Job Colors is selected.

Job Status

Sets the current status of the job. Job statuses are defined via the Admin > Jobs - Status panel.

Activity Status

Jobs can be flagged as being active or inactive, independent of the job status. If a job is flagged as inactive, it will be removed as an available selection in NIM Connector menus.

Keywords

Multiple job keywords can be added as a tag on a job. The job keywords are defined in the Admin > Jobs - Keywords panel.

Security Groups

You can add multiple security groups to a job. Only users who are in these security groups will have access to this job. Security groups are defined in the Admin / Security / Security Groups panel.

Bidding Location

In facilities where one location / department may be bidding a job and another doing the actual work, NIM offers a way to define this. The bidding location is the location that bid the project, based on the list of locations in Admin / Locations.

Assigned Location

The location assigned to do the work based on the list of locations in Admin / Locations.

Start Date

The start date of the project. This value is used to filter information when looking at calendars, schedules, task gantt charts, projections, and actualizations. This will not limit the data but will create a reference starting point.

End Date

The end date of the project. This value is used to filter information when looking at calendars, schedules, task gantt charts, projections, and actualizations. This will not limit the data but will create a reference ending point.

Currency

The currency of the job. This will determine the default currency for bids, expenses, and invoices created within the job, and the job actuals will be displayed in this currency.

Job Detail Fields

In addition to the fields listed above, jobs include a number of optional fields to track job information without needing to add custom fields. For more information on job default fields please refer to the Job Options section of the documentation.

Custom Fields

If custom job fields have been defined, they will appear at the bottom of the job info panel. For more information on job custom fields please refer to the Custom Job Fields section of the documentation.

Edit a Job

To edit a job, click on the info button in the row you wish to edit to open the job info panel. Click on the ellipsis menu in the job info panel and choose Edit. Make the necessary changes and click the Save button at the bottom of the info panel to save your changes. Click the Cancel button to return to the view mode without saving changes.

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Note

Job information can also be edited within the job on the Job Overview page. For more information, please refer to the Job Overview section of the documentation.

Deleting/Restoring Jobs

Delete a job entry by selecting the job from the grid, clicking the ellipsis menu in the job panel, and selecting Delete. You will be prompted to confirm deletion of the job.

Important

Deleting a job is not permanent! Jobs can be undeleted from the Admin > Jobs - Deleted tab. This allows jobs to retain all of their connected information in case a job was deleted in error. Permanently deleting a job will additionally remove all associated job item data. For more information, please refer to the Deleted Jobs section of the documentation.

Opening Jobs

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Jobs can be accessed two ways from the job list.

To enter the job directly from the grid, click on the row of the job. This will take you directly to the job menu and the job overview.

Alternatively, if the job info panel is open, click on the OPEN JOB button at the top of the job info panel.